ADMINISTRATIVE & EXECUTIVE SUPPORT
- Provide broad administrative and executive support in a Federal Government environment.
- Manage records, inboxes, documents, meetings, and travel arrangements.
- Handle confidential information and improve administrative processes.
Administrative & Executive Support - Defence & Regulatory
Location: ACT
Contract: Labour-hire contract to 12 April 2027
Pay: $72.80 p/h including super
Work type: Full-time
Work arrangement: Onsite only - no remote work
Clearance: Must hold a current NV1 clearance or above
Start: As soon as practicable, subject to candidate availability, onboarding and any applicable notice period
About the Role
This role supports branches and an executive office within a sensitive Federal Government environment. You will keep routine and moderately complex administration moving accurately and on time.
You will manage records, inboxes, documents, meetings, briefing material, travel and follow-up actions. You will work under general direction and handle confidential information with care.
What You'll Be Doing
- Maintain accurate records, data and information
- Monitor team inboxes and coordinate routine enquiries
- Prepare and format correspondence, documents and presentations
- Schedule meetings, coordinate calendars and prepare agendas
- Prepare briefing material, summaries and meeting packs
- Take minutes, record actions and track follow-up tasks
- Organise domestic and international travel
- Support branch deadlines, workflows and reporting
- Maintain registers, filing systems and task lists
- Coordinate internal meetings and small events
- Improve administrative templates, processes and SOPs
What You Bring (Essential Criteria)
- You've provided broad administrative or executive support in a structured organisation
- You can manage records, inboxes, registers and competing administrative tasks accurately
- You can prepare professional correspondence, presentations, briefings and meeting material
- You've coordinated meetings, calendars, minutes, actions and follow-up
- You've organised business travel and managed changing priorities
- You handle confidential and sensitive information with care
- You can work within established legislation, policies and decision-making processes
- You're an Australian citizen
- You must hold a current NV1 clearance or above
Nice to Have (Desirable Criteria)
- Experience supporting an Executive Office, SES or senior branch leadership
- Experience in a sensitive Commonwealth regulatory, Defence or national security environment
- Experience improving administrative processes, templates or SOPs
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