Administration & Office Support jobs in Melbourne VIC
546 jobs
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Posted 6d ago
Receptionist | Casual | South Yarra
Bupa
South Yarra VIC 3141•Casual/Holiday
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Greet patients and visitors in a professional manner.
- Coordinate appointments and manage patient information.
- Process payments and maintain a clean reception area.
Posted 5d ago
Document Controller
WSP
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support multidisciplinary project teams with document management.
- Assist in maintaining project records and documentation accuracy.
- Provide training and support for document control processes.
Posted 6d ago
Senior Document Controller
1673 ACCIONA CONSTRUCTION AUSTRALIA PTY LTD
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Lead document control on a transmission project.
- Mentor Document Controllers and project administrators.
- Manage document integrity, security, and traceability.
Posted 6d ago
Operations Administration Team Leader- SECASA
Monash Health
Dandenong VIC 3175•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Lead and support the SECASA Administration Team across multiple locations.
- Create a positive and collaborative team culture.
- Coordinate daily administration operations ensuring efficient service delivery.
Posted 5d ago
Clinic Administration Officer
Swinburne University of Technology
Melbourne VIC 3004•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support to the Swinburne Wellbeing Clinic for Older Adults.
- Coordinate activities and communicate effectively with clients and team members.
- Manage front desk duties and promote services via social media.
Posted 5d ago
Fees and Scholarships Administrator
Swinburne University of Technology
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high-quality customer service to stakeholders
- Administer VET Student Loans and resolve fee-related issues
- Maintain financial accuracy and regulatory compliance
Posted 6d ago
Engineering Supervisor
St Vincent's Hospital
Melbourne VIC 3004•Full time
~$95k(Estimated)
KEY POINTS WE FOUND
- Lead daily operation and maintenance of engineering services at Fitzroy Campus.
- Supervise engineering trades and ensure compliance with safety standards.
- Manage contractor performance and oversee critical services including HVAC and fire systems.
Posted 5d ago
Projects Administrator - Property
Chemist Warehouse
Preston VIC 3072•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide essential administrative support for store network growth and expansion.
- Coordinate project activities and manage consultant correspondence.
- Maintain accurate project records and assist with budgeting.
Posted 5d ago
Secretary - WorkCover
MinterEllison
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high level support in a busy legal practice
- Manage emails, phone calls, and diary scheduling
- Draft correspondence and manage high volume file management
Posted 6d ago
Senior Event Coordinator
Royal Australasian College of Surgeons
Melbourne VIC 3000•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage events ranging from 250 to 1,500 attendees.
- Oversee operational details from planning to on-site delivery and post-event reporting.
- Collaborate with stakeholders and improve event delivery processes.
Posted 6d ago
Parking & Wardrobe Manager
Crown Melbourne
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Lead the day-to-day operations of parking facilities and wardrobe services.
- Manage uniform procurement, inventory control, and quality assurance processes.
- Oversee budgets, forecasting, reporting, and financial performance.
Posted 6d ago
Administrative Support
MERCY HOSPITALS VICTORIA LTD
Heidelberg VIC 3084•Full time
~$70k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support for interpreting services at the hospital.
- Coordinate interpreting requests and liaise with interpreters and hospital staff.
- Maintain data records and assist in the management of the interpreter booking system.
Posted 6d ago
Junior Maintenance Administrator
Aspect Personnel
Melbourne VIC 3000•Full time
~$70k - $80k(Estimated)
KEY POINTS WE FOUND
- Manage incoming maintenance requests for a portfolio of homes.
- Coordinate with facilities and contractors to resolve issues.
- Track maintenance requests and reconcile invoices.
Posted 7d ago
General Administration Officer
Programmed
Melbourne VIC 3000•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide comprehensive administrative and operational support to a major maintenance services contract.
- Coordinate office administration, fleet management, and employee engagement activities.
- Support contract leaders and operational teams to ensure smooth day-to-day operations.
Posted 7d ago
SITE ADMINISTRATION & COMPLIANCE COORDINATOR
Symmetry HR
Melbourne VIC 3000•Full time
~$78k(Estimated)
KEY POINTS WE FOUND
- Join a global leader in a varied role combining administration, workplace safety, transport compliance, and accounts support.
- Support workplace health and safety, manage driver compliance, and assist with payroll and invoicing.
- Enjoy long-term career opportunities in a busy, hands-on operational environment.
Posted 22d ago
Planning Analyst - Typo Global Support Centre
Cotton On Group
Geelong VIC 3220•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Join Typo's Planning team as a Planning Analyst.
- Support planning function through reporting, analysis, and administration.
- Gain hands-on experience in a fast-paced global retail business.
+60d ago
Internship
Exelect
Melbourne VIC 3004•Internship & trainee
KEY POINTS WE FOUND
- Internship opportunity available at Exelect.
- Gain practical experience in a professional environment.
- Apply now to kickstart your career.
+60d ago
GSK 12 Month Internship - Finance Analyst
GSK
Abbotsford VIC 3067•Full time
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- 12-month full-time internship program starting January 2027
- Support Finance Partners with monthly performance reviews and analysis
- Collaborate with multiple stakeholders to drive financial operational improvements
Posted 37d ago
Facilities Account Manager
Buildability Group
Melbourne VIC 3004•Full time
~$110k - $125k(Estimated)
KEY POINTS WE FOUND
- Manage and strengthen key client relationships across a national Facilities Maintenance portfolio.
- Act as the primary escalation point for contractual, operational and service-related matters.
- Drive continuous improvement initiatives across the account.
Posted 58d ago
Bid & Office Coordinator
Freyssinet Australia
North Melbourne VIC 3051•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Coordinate the end-to-end bid and tender process.
- Provide general office coordination support and maintain documentation.
- Support internal reporting and ensure compliance with branding standards.