Administration & Office Support jobs in Melbourne VIC
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+60d ago
GSK 12 Month Internship - Medical (Australia)
GSK
Abbotsford VIC 3067•Full time
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- 12-month full-time internship opportunity in the Medical & Clinical Stream
- Work alongside experienced scientists on live projects
- Develop skills and gain valuable experience in a global biopharma company
+60d ago
Contracts Coordinator
Skilled Jobs Australia
Port Melbourne VIC 3207•Full time
~$77k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support across operational client contracts.
- Ensure all contractual obligations are met and coordinate reactive works operations.
- Prepare and review submissions and reports concerning the organisation''s activities.
Posted 5d ago
Procurement Officer
O'Brien Electrical and Plumbing
Rowville VIC 3178•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support procurement processes and stock management.
- Conduct general administration duties and reporting.
- Collaborate with the team to achieve business goals.
+60d ago
Clerk
The Royal Women's Hospital
Parkville VIC 3052•Part time
~$58k - $65k(Estimated)
KEY POINTS WE FOUND
- Provide excellent customer service and high-quality data entry
- Organise referral management and appointment scheduling
- Manage phone, online and health hub enquiries and reception duties
+60d ago
GSK 12 Month Internship - Finance Analyst
GSK
Abbotsford VIC 3067•Full time
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- 12-month full-time internship program starting January 2027
- Support Finance Partners with monthly performance reviews and analysis
- Collaborate with multiple stakeholders to drive financial operational improvements
+60d ago
Contracts Administrator
Skilled Jobs Australia
Cheltenham VIC 3192•Full time
~$79k - $85k(Estimated)
KEY POINTS WE FOUND
- Prepare and review contracts and variations.
- Manage project-related paperwork and respond to inquiries.
- Advise senior management and prepare reports.
Posted 37d ago
Executive Assistant
Brook Recruitment
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage the CEO's diary and correspondence with sound judgement.
- Handle highly sensitive information and plan high-end client functions.
- Provide ad hoc support and coordinate travel as needed.
+60d ago
Private Wealth Team Assistant
Anton Murray Consulting
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support a high-performing advisory team in Private Wealth Management.
- Assist with financial advice preparation and client communications.
- Ensure compliance and administrative efficiency.
Posted 51d ago
Practice Executive (Legal Secretary/EA)
Ashurst
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide high level business support to Partners within the PEER team.
- Manage extensive diary and travel arrangements for Partners.
- Assist with business development and client reporting.
Posted 44d ago
Practice Administrator (Legal/Executive Assistant) – Projects & Construction
Budage Pty Limited
Melbourne VIC 3000•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide executive-level support to the Group Lead Partner of the Projects practice.
- Manage complex diaries and coordinate meetings and travel arrangements.
- Collaborate with a team of Practice Administrators to support the Projects & Construction team.
Posted 22d ago
Business Support Analyst
SS&C Process Solutions (Australia) Pty Limited
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support SS&C''s Transfer Agency and Fund Administration operations.
- Manage FATCA and Common Reporting Standard (CRS) reporting obligations.
- Act as a liaison between operational teams, technology, compliance, and external stakeholders.
+60d ago
Internship
Exelect
Melbourne VIC 3004•Internship & trainee
KEY POINTS WE FOUND
- Internship opportunity available at Exelect.
- Gain practical experience in a professional environment.
- Apply now to kickstart your career.
Posted 5d ago
Schedule Coordinator
O'Brien Electrical and Plumbing
Rowville VIC 3178•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Plan and coordinate daily job schedules for installation crews
- Liaise with customers to lock in bookings and timeframes
- Keep scheduling and job management systems up to date
Posted 22d ago
Planning Analyst - Typo Global Support Centre
Cotton On Group
Geelong VIC 3220•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Join Typo's Planning team as a Planning Analyst.
- Support planning function through reporting, analysis, and administration.
- Gain hands-on experience in a fast-paced global retail business.
Posted 14d ago
Car Parking and Fleet Officer
Eastern Health
Ringwood East VIC 3135•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide customer service and administrative support for car parking and fleet operations.
- Maintain accurate records and assist with troubleshooting parking systems.
- Collaborate with staff to resolve parking access issues and manage fleet vehicle movements.
+60d ago
Facilities Management Analyst/Administrator
Skilled Jobs Australia
Port Melbourne VIC 3207•Full time
~$70k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide facilities management helpdesk services within the National Operations Control Centre (NOCC) team.
- Analyse, manage, and organise information and data for operational accounts.
- Liaise with contractors and clients to ensure compliance and effective service delivery.
Posted 14d ago
Receptionist & Administration Assistant
Barry Nilsson
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Manage reception and front-of-house services
- Provide administrative support across the office
- Collaborate with team members to ensure a professional experience
+60d ago
ACCOUNTS ADMINISTRATOR
TwoScots Recruitment
Melbourne CBD VIC•Full time
~$65k - $75k(Estimated)
KEY POINTS WE FOUND
- Support clients and internal stakeholders with administrative and transactional responsibilities.
- Maintain accurate client and financial records while processing transactions.
- Assist with onboarding activities and account administration.
Posted 37d ago
Facilities Account Manager
Buildability Group
Melbourne VIC 3004•Full time
~$110k - $125k(Estimated)
KEY POINTS WE FOUND
- Manage and strengthen key client relationships across a national Facilities Maintenance portfolio.
- Act as the primary escalation point for contractual, operational and service-related matters.
- Drive continuous improvement initiatives across the account.
+60d ago
GSK 12 Month Internship - Supply Chain
GSK
Abbotsford VIC 3067•Full time
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- 12-month full-time internship in Supply Chain
- Work within the Customer Supply Chain Team
- Gain exposure to international supply chain processes